Camp Policies
Last Updated September, 2024
Below you will find the following policies:
All written information and other forms of communication are accessible, upon request. Should you require accessible information or communication supports, Camp Northland is committed to working with you to figure out how to meet your needs.
- Cancellation Policy
- Forms and Additional Information
- Privacy Policy
- Camper and Parent Code of Conduct/ Rental Groups
- Allergies and diet requirements
- Immunization Policy
- Head Lice Policy
- Health Centre
- Kashrut Policy
- Mail, packages and emails to campers
- Cell Phone Policy
- Cabin Requests
- Session Extension Requests
- Harassment, Abuse and Violence Policies
- AODA Policy
- Inclusivity Policy
- Infectious Disease Policy
All written information and other forms of communication are accessible, upon request. Should you require accessible information or communication supports, Camp Northland is committed to working with you to figure out how to meet your needs.
Note: All 2025 camp families are bound by the policies below, as well as the Terms and Conditions that formed part of the Camper Application Form.
Policies are regularly updated and supplemented. Please be sure to stay informed on this page below.
Additional policies, terms and conditions continue to be shared throughout the registration process (for example- the Health History form and other forms related to specific needs). Please note that policies may be added, revised and/or updated from time to time, and participants are expected to stay informed and are deemed to agree to all changes unless disagreement with such changes are communicated to the camp in writing and mutually acceptable alternative terms are agreed to in writing.
Policies are regularly updated and supplemented. Please be sure to stay informed on this page below.
Additional policies, terms and conditions continue to be shared throughout the registration process (for example- the Health History form and other forms related to specific needs). Please note that policies may be added, revised and/or updated from time to time, and participants are expected to stay informed and are deemed to agree to all changes unless disagreement with such changes are communicated to the camp in writing and mutually acceptable alternative terms are agreed to in writing.
1. Cancellation Policy
- Cancellation requests must be submitted in writing (by mail or email) to the Camp Director. In the event of cancellation received by the dates specified, the following amounts will be non-refundable:
2) If you cancel after February 1 but prior to June 1, 2025, full deposit plus $500.00 is non-refundable.
3) If cancellation is received after June 1, 2025, nothing is refundable.
After June 27, 2025, campers reducing their session enrollment will be charged $200.00 in addition to the appropriate fees. Refund requests received after April 1, 2025, and approved by the Camp, will be paid via cheque issued in October 2025 regardless of reason.
- NOTE: If a camper is removed from camp for any reason (including behaviour, medical, other), and allowed to return to camp within the same summer, the missed days are at the parent's expense and not recoverable from the camp.
- All accepted registrations are conditional upon the Camp being fully and completely operational during the entire upcoming summer camping season, or any part thereof. In the event that the Camp cannot operate during the expected season, or any part of the season, due to medical or related impediments, legislative restriction or other circumstances beyond the Camp’s reasonable control, the Camp will provide notice of cancellation of registration and/or proposed alternative session opportunities to you at your ordinary email address as soon as is practicable.
Upon delivery to you of such notice, your registration will be deemed cancelled or modified, as the case may be, depending on available confirmed or alternative session offerings. The Camp will have no liability to you whatsoever for any damages or losses, however caused, arising from any such voiding, nullification, modification, cancellation or termination of registration beyond those outlined in the camp's cancellation policy, if applicable.
Scholarship Applicants:
As scholarship awards will be determined at a later date, your deposit will be refundable within 1 week of receiving the Scholarship Committee's decision, if you decide to withdraw your application at that time. Scholarship applications can be filled out here: https://uja.smartsimple.biz/s_Login.jsp
2. Forms and Additional Information
Forms: Camper forms (medical, camper information, etc.) must be submitted in their entirety by May 1, 2025 unless otherwise stated.
Tuition includes professional laundry service; out-of-camp trip expenses (admission, food, transportation, lodging); all in-camp programs, activities and supplies; and transportation on select dates to/from Toronto to Camp and Tuck, which is the place where campers receive a snack and drink twice a week. This does not include Special Tuck, which has additional associated charges (replacement toiletries, stamps, water bottles, camp supplies, prescriptions, dental work etc).
Additional Information: This registration application is just one portion of the registration process. A camper is not considered fully enrolled until all required forms, documents and payments have been submitted to the camp office, and the camper has been accepted by the camp in its sole and absolute discretion. NBB may retain any and all monies paid in the event a camper’s registration is cancelled due to missing or insufficient forms, information or payment.
Tuition includes professional laundry service; out-of-camp trip expenses (admission, food, transportation, lodging); all in-camp programs, activities and supplies; and transportation on select dates to/from Toronto to Camp and Tuck, which is the place where campers receive a snack and drink twice a week. This does not include Special Tuck, which has additional associated charges (replacement toiletries, stamps, water bottles, camp supplies, prescriptions, dental work etc).
Additional Information: This registration application is just one portion of the registration process. A camper is not considered fully enrolled until all required forms, documents and payments have been submitted to the camp office, and the camper has been accepted by the camp in its sole and absolute discretion. NBB may retain any and all monies paid in the event a camper’s registration is cancelled due to missing or insufficient forms, information or payment.
3. Privacy Policy
Camp Northland is committed to keeping the personal information of our campers, staff, families, and clients accurate, confidential, secure, and private. Our Privacy Policy has been designed to inform families, clients, staff, and third parties of Camp Northland of our commitment and recognition to meet the terms and spirit of generally accepted privacy expectations for camps of similar size and scope.
ABOUT YOUR PRIVACY
At Camp Northland, your privacy is, and always has been, very important to us. We are dedicated to providing you with excellent experience at Camp while protecting your privacy and safeguarding your personal information.
ACCOUNTABILITY
Camp Northland controls and centralizes the collection and distribution of information. However, we do transfer personal information to third parties for processing (i.e., CampBrain or Camp Minder data management systems and related payment providers, donor, grant and/or matching systems, affiliated agencies and/or Foundations), data enrichment, demographics understanding and expanding our client base.
WHY DO WE COLLECT PERSONAL INFORMATION?
We collect information about your camper and family so that we can provide the best and safest experience for your child at Camp. We also collect and share information to support growth and sustainability of the camp. Personal information allows us to ensure the safety and welfare of the children in our care and building the strongest and most sustainable camp.
We use personal information to share updates with our families and clients about news and other events at Camp. We also use personal information for business demographics and community analysis, and to provide statements of account to families when requested to do so.
WHAT INFORMATION DO WE COLLECT?
The personal information we collect shall be limited to that which allows us to run a safe Summer Camp, and which helps us provide campers and other clients with a safe experience always with a view to further growth and sustainability of the camp and understanding our market. The information that we collect includes:
CONSENT TO USE PERSONAL INFORMATION
We may obtain your express consent to use personal information, or we may determine that consent has been implied by the circumstances. Consent could be in writing such as: signed application form, signed health form, submitted e-forms online, parent manual/packet disclosures, or verbally in person or over the telephone.
Providing us with your personal information is always your choice but failure to do so may limit participation or void registration. As part of the application process, we ask that you provide information that allows us to provide the best care for your child. In doing so, you consent to our collection, use and disclosure to appropriate third parties of such personal information for these purposes.
USE, DISCLOSURE, AND RETENTION OF INFORMATION
Camp Northland only uses and discloses the personal information in order to fulfill the identified purposes except when required by law. Staff members whose job functions or responsibilities require personal information have access to all of your information.
KEEPING YOUR INFORMATION ACCURATE
It is important that your personal information is accurate and complete. Having accurate information about your family and child allows us to provide the very best Camp experience. You have the right to access, verify and amend the information we have about your family. We rely on you to keep us informed of any changes, such as a changes of address, phone number, email address, the health of your child or anything else – simply contact our Thornhill Office (905-881-0018) and let us know about any changes.
KEEPING YOUR INFORMATION SAFE
We use electronic and procedural safeguards to protect our systems and all personal information under our control against unauthorized access and use.
CHANGES TO OUR PRIVACY POLICY
If we decide to change any part of our Privacy Policy we will post those changes here and in places we deem appropriate, so that you can be aware of what information we collect, how we use it and under what circumstances, if any, we disclose it. You will always have a choice as to whether or not we can use your information.
YOUR RIGHT TO ACCESS YOUR PERSONAL INFORMATION
You have a right to access your personal information that we have in our possession. On written request to the Camp Director, a client is informed of the existence, use and disclosure of their personal information that is under our control, and may be given access to that personal information as required and permitted by law.
You may challenge the accuracy and completeness of that personal information and request that it be amended, if appropriate.
Camp Northland may use a centralized process in collaboration with UJA Federation for various initiatives including but not limited to scholarship funding, grants, and joint projects and/or initiatives. Similarly, Camp Northland collaborates with other funders or 'partners' on various initiatives in place to support and benefit the camp. By agreeing to this Privacy Policy you are giving us permission to share your information notwithstanding anything else contained in our privacy policy, and to accept the privacy policy of the relevant organization(s) or affiliate(s) we are collaborating with at the time.
PHOTOGRAPHS AND VIDEO
By attending camp or any camp event in any capacity, you consent to being photographed, videotaped and to the publication or use of your image by the camp in the camp's sole and unfettered discretion. Your participation implicitly waives any control or limitation to the use of your image or the image of minors under your care to the camp and/or affiliated organizations.
CONTACT INFORMATION
If you have any questions about our privacy statement, please contact the Camp Director at (905) 881-0018 or by email at [email protected]
ABOUT YOUR PRIVACY
At Camp Northland, your privacy is, and always has been, very important to us. We are dedicated to providing you with excellent experience at Camp while protecting your privacy and safeguarding your personal information.
ACCOUNTABILITY
Camp Northland controls and centralizes the collection and distribution of information. However, we do transfer personal information to third parties for processing (i.e., CampBrain or Camp Minder data management systems and related payment providers, donor, grant and/or matching systems, affiliated agencies and/or Foundations), data enrichment, demographics understanding and expanding our client base.
WHY DO WE COLLECT PERSONAL INFORMATION?
We collect information about your camper and family so that we can provide the best and safest experience for your child at Camp. We also collect and share information to support growth and sustainability of the camp. Personal information allows us to ensure the safety and welfare of the children in our care and building the strongest and most sustainable camp.
We use personal information to share updates with our families and clients about news and other events at Camp. We also use personal information for business demographics and community analysis, and to provide statements of account to families when requested to do so.
WHAT INFORMATION DO WE COLLECT?
The personal information we collect shall be limited to that which allows us to run a safe Summer Camp, and which helps us provide campers and other clients with a safe experience always with a view to further growth and sustainability of the camp and understanding our market. The information that we collect includes:
- The Camper Application requests names, addresses, telephone numbers, and email addresses for regular contact thorough the year and in cases of emergency.
- Custody information that is important for camper safety and welfare.
- Health Information Form requests personal health information about the camper as required by camp policies and/or the local Health Department.
- Other health and behavioural information (i.e. special needs, mental health information, allergies, medical history etc.) is necessary for the counsellor, nurses, and program leaders to provide the best care for your child.
- We may also collect other personal information orally or electronically throughout the year to support these purposes without limitation.
CONSENT TO USE PERSONAL INFORMATION
We may obtain your express consent to use personal information, or we may determine that consent has been implied by the circumstances. Consent could be in writing such as: signed application form, signed health form, submitted e-forms online, parent manual/packet disclosures, or verbally in person or over the telephone.
Providing us with your personal information is always your choice but failure to do so may limit participation or void registration. As part of the application process, we ask that you provide information that allows us to provide the best care for your child. In doing so, you consent to our collection, use and disclosure to appropriate third parties of such personal information for these purposes.
USE, DISCLOSURE, AND RETENTION OF INFORMATION
Camp Northland only uses and discloses the personal information in order to fulfill the identified purposes except when required by law. Staff members whose job functions or responsibilities require personal information have access to all of your information.
KEEPING YOUR INFORMATION ACCURATE
It is important that your personal information is accurate and complete. Having accurate information about your family and child allows us to provide the very best Camp experience. You have the right to access, verify and amend the information we have about your family. We rely on you to keep us informed of any changes, such as a changes of address, phone number, email address, the health of your child or anything else – simply contact our Thornhill Office (905-881-0018) and let us know about any changes.
KEEPING YOUR INFORMATION SAFE
We use electronic and procedural safeguards to protect our systems and all personal information under our control against unauthorized access and use.
CHANGES TO OUR PRIVACY POLICY
If we decide to change any part of our Privacy Policy we will post those changes here and in places we deem appropriate, so that you can be aware of what information we collect, how we use it and under what circumstances, if any, we disclose it. You will always have a choice as to whether or not we can use your information.
YOUR RIGHT TO ACCESS YOUR PERSONAL INFORMATION
You have a right to access your personal information that we have in our possession. On written request to the Camp Director, a client is informed of the existence, use and disclosure of their personal information that is under our control, and may be given access to that personal information as required and permitted by law.
You may challenge the accuracy and completeness of that personal information and request that it be amended, if appropriate.
Camp Northland may use a centralized process in collaboration with UJA Federation for various initiatives including but not limited to scholarship funding, grants, and joint projects and/or initiatives. Similarly, Camp Northland collaborates with other funders or 'partners' on various initiatives in place to support and benefit the camp. By agreeing to this Privacy Policy you are giving us permission to share your information notwithstanding anything else contained in our privacy policy, and to accept the privacy policy of the relevant organization(s) or affiliate(s) we are collaborating with at the time.
PHOTOGRAPHS AND VIDEO
By attending camp or any camp event in any capacity, you consent to being photographed, videotaped and to the publication or use of your image by the camp in the camp's sole and unfettered discretion. Your participation implicitly waives any control or limitation to the use of your image or the image of minors under your care to the camp and/or affiliated organizations.
CONTACT INFORMATION
If you have any questions about our privacy statement, please contact the Camp Director at (905) 881-0018 or by email at [email protected]
4. Camper and Parent Code of Conduct/Rental Groups
AS A CAMPER I WILL…
AS A CAMPER I WILL NOT…
I understand that if I am having trouble following this code of conduct, the following could happen:
Furthermore…
As a parent and/or guardian, I am fully committed to this Code of Conduct and agree to its content. In addition, I will always treat the camp and the staff with respect regardless of circumstances or challenges that may arise. If I fail to meet this expectation, it will be deemed to reflect a failure to trust the camp and its staff. Therefore, I understand that my child(ren) may be sent home from camp and/or not be accepted back to camp as the case may be. I will also disclose any and all information as requested and implied in the medical form including medical, psychological and socio-emotional issues or concerns past or present. I also understand that comments or complaints are to be directed to the camp’s professional staff.
As a parent and/or guardian, I am committed and agree to abide by camp policies as published from time to time, including policies related to sending food to camp, the use of cell phone or date devices and the camp's prohibited items list which may include things like weapons, data connecting devices, drugs, alcohol, kettles, etc.
As a parent and/or guardian, I understand that enabling a child to break a camp rule or expectation undermines the educational value of the camp and compromises the camp's ability to safely care for your child. Therefore if it is determined that you have enabled your child to do so, the camper will be sent home at your expense with no eligibility for a refund and/or return.
By applying to register, the camper(s) and family agree to abide by the Camper Code of Conduct. If you have any questions about our Camper Code of Conduct, please contact the Camp Director at (905) 881-0018 or by email at [email protected].
Macro Smoking/alcohol/drug policy for camp season and rental groups.
Note: Additional and supplemental policies specifically for summer camp staff are found in the staff contractual documents and manuals.
SMOKING POLICY
NO SMOKING IS PERMITTED INSIDE ANY BUILDING AT CAMP AT ANY TIME; AND SMOKING IS ONLY PERMITTED IN DESIGNATED OUTDOOR SPACE(S) FOR STAFF ONLY, WHICH IS THE ‘OASIS’ OUTDOOR STAFF ONLY AREA AS EXPLAINED ANNUALLY IN THE PRE-CAMP ORIENTATION
For the purpose of this policy, the term “smoking” includes, but is not limited to, the use of tobacco cigarettes, cigars, vape, vape pens, cannabis (only if specifically outlined in your specific rental agreement), Juul, etc.
All smoking materials must be disposed of in an approved container (PROVIDED IN THE DESIGNATED SMOKING AREA) to reduce the risk of fire and to prevent littering and pollution of the water. It is the responsibility of those smoking to ensure that there is no flame or fire in the designated smoking disposal container and advise maintenance if attention is required, or activate emergency response if there is flame or fire.
ALCOHOL/DRUG POLICY
Illegal drugs and/or drug paraphernalia will not be transported, stored on site or consumed during any Camp Northland event/session/program or otherwise by anyone, at any time, whether camper, volunteer or paid staff. Campers found in the possession of, using, transporting, selling, or known to have knowledge of any of the above, will be sent home immediately at the parent/guardian expense.
Alcohol will not be consumed at camp by anyone under the age of 19 whether camper or staff. Staff rules during the camper season supersede any allowances herein for rental groups.
CANNABIS POLICY
Cannabis products will not be smoked, vaped, or consumed at camp by anyone under the age of 19, or as otherwise mandated by law whether camper or staff. Smoking/vaping will be subject to the smoking restrictions. Staff rules during the summer camp season supersede any allowances herein for rental groups.
During the camp season for Camp Northland campers:
Cannabis and/or drug paraphernalia will not be possessed, transported, stored on site or consumed during any Camp Northland event/session/program or otherwise by anyone, at any time, whether camper, volunteer, guest or paid staff. Campers found in the possession of, using, transporting, selling, or known to have knowledge of any of the above, will be sent home immediately at the parent/guardian expense. Adults may be asked to leave the camp immediately at their own expense.
Rental Considerations:
- Recognize I am a part of the Camp Northland community. I will respect the environment, peers, staff and Jewish practices and customs that are part of the program.
- Treat people the way I would like to be treated. I will be inclusive and kind to others.
- Cooperate with camp staff and follow their instructions. This includes rules and regulations put forth by general and specialty counselling staff.
- Help keep my cabin and the surrounding environment clean and put all litter in the trash cans.
- Have good hygiene by having regular showers, brushing my teeth and changing my bedding and clothes regularly.
- Stay with my counselors, unless I have special permission not to be with them.
- Talk to someone if I feel unsafe.
- Have lots of FUN, a positive attitude, and always try to have a GREAT time.
- Recognize the importance of ‘relational responsibility’ and ensure to always positively and intentionally manage my relational responsibility in a way that helps and supports creating a positive experience for those around me. I will therefore be aware of and manage my attitude, body language, tones, expression, etc in a way that makes others feel welcomed rather than excluded, and makes others feel positively encouraged rather than being negatively impacted.
AS A CAMPER I WILL NOT…
- Be mean, bully, exclude or put down other campers or staff on or off camp property. I will NEVER hit, threaten, intimidate, inappropriately touch, or even gently touch another camper that has not provided explicit consent for me to do so.
- Violate the camp’s zero tolerance policy around drugs (including marijuana), alcohol, smoking, vaping or any prohibited act or substance as defined by both law and camp regulations.
- Deliberately hurt anybody’s feelings. Including pulling pranks on others which could cause someone to feel offended or unsafe or that might result in retaliatory action which could lead to injury or property damage.
- Use foul, inappropriate, or abusive language (this includes language of a sexually explicit nature).
- Behave in a way at camp, in the city, at school, through social media or otherwise, that is abusive, harassing, inappropriate or that goes against the spirit of this Agreement with respect to other campers, staff, or members of our community.
I understand that if I am having trouble following this code of conduct, the following could happen:
- I may have a meeting with my counsellor, section director or one of the camp Assistant Directors or the Camp Director.
- A staff member might call my parents to discuss my behaviour.
- I may be given, or be asked to carry out, a suitable consequence to be decided by camp staff. (Examples of consequences include but are not limited to: writing an apology letter, missing activities, losing privileges, having your own bunk (cabin) or bunk mates moved, being sent home from camp early at your parent/guardian(s) expense and responsibility, not being allowed to attend or return to camp etc.)
- If my behavior is hurtful to myself, others or camp property, I will likely be sent home that same day or as soon as possible thereafter at the parent/guardian(s) full expense and responsibility.
Furthermore…
- I explicitly understand that there is often no ‘hard evidence’ in matters relating to relational responsibility, bullying or similar areas of conduct. Nonetheless, I trust and accept the camp to make determinations on these matters and accept the judgment of the camp and any related consequences included, but not limited to, dismissal from camp.
- There are no entitlements to refunds of any kind if a camper is sent home for behavioral reasons (all of the above).
As a parent and/or guardian, I am fully committed to this Code of Conduct and agree to its content. In addition, I will always treat the camp and the staff with respect regardless of circumstances or challenges that may arise. If I fail to meet this expectation, it will be deemed to reflect a failure to trust the camp and its staff. Therefore, I understand that my child(ren) may be sent home from camp and/or not be accepted back to camp as the case may be. I will also disclose any and all information as requested and implied in the medical form including medical, psychological and socio-emotional issues or concerns past or present. I also understand that comments or complaints are to be directed to the camp’s professional staff.
As a parent and/or guardian, I am committed and agree to abide by camp policies as published from time to time, including policies related to sending food to camp, the use of cell phone or date devices and the camp's prohibited items list which may include things like weapons, data connecting devices, drugs, alcohol, kettles, etc.
As a parent and/or guardian, I understand that enabling a child to break a camp rule or expectation undermines the educational value of the camp and compromises the camp's ability to safely care for your child. Therefore if it is determined that you have enabled your child to do so, the camper will be sent home at your expense with no eligibility for a refund and/or return.
By applying to register, the camper(s) and family agree to abide by the Camper Code of Conduct. If you have any questions about our Camper Code of Conduct, please contact the Camp Director at (905) 881-0018 or by email at [email protected].
Macro Smoking/alcohol/drug policy for camp season and rental groups.
Note: Additional and supplemental policies specifically for summer camp staff are found in the staff contractual documents and manuals.
SMOKING POLICY
NO SMOKING IS PERMITTED INSIDE ANY BUILDING AT CAMP AT ANY TIME; AND SMOKING IS ONLY PERMITTED IN DESIGNATED OUTDOOR SPACE(S) FOR STAFF ONLY, WHICH IS THE ‘OASIS’ OUTDOOR STAFF ONLY AREA AS EXPLAINED ANNUALLY IN THE PRE-CAMP ORIENTATION
For the purpose of this policy, the term “smoking” includes, but is not limited to, the use of tobacco cigarettes, cigars, vape, vape pens, cannabis (only if specifically outlined in your specific rental agreement), Juul, etc.
All smoking materials must be disposed of in an approved container (PROVIDED IN THE DESIGNATED SMOKING AREA) to reduce the risk of fire and to prevent littering and pollution of the water. It is the responsibility of those smoking to ensure that there is no flame or fire in the designated smoking disposal container and advise maintenance if attention is required, or activate emergency response if there is flame or fire.
- Smoking by minors (under the age of 19, or as otherwise mandated by law) at Camp Northland is strictly prohibited.
- Smoking by adults at family and adult camps will be permitted only in the designated area(s) as explained in the group orientation.
- For the safety of minors and campers, smoking products must be stored securely in your personal belongings, out of sight and with no access by minors and campers.
- Adult campers violating this policy may be asked to leave camp at their own expense.
ALCOHOL/DRUG POLICY
Illegal drugs and/or drug paraphernalia will not be transported, stored on site or consumed during any Camp Northland event/session/program or otherwise by anyone, at any time, whether camper, volunteer or paid staff. Campers found in the possession of, using, transporting, selling, or known to have knowledge of any of the above, will be sent home immediately at the parent/guardian expense.
Alcohol will not be consumed at camp by anyone under the age of 19 whether camper or staff. Staff rules during the camper season supersede any allowances herein for rental groups.
- Alcohol will not be transported, stored on site or consumed except by adults 19 years of age and older
- Alcohol is to be consumed only in designated areas depending on the type of rental contract situation.
- During family/group camping rentals, alcohol is to be consumed only in the family/group’s designated camping area or cabin. For special events such as weddings, alcohol may be permitted in designated areas such as the dining hall, as per the rental contract.
- No alcohol is permitted at the waterfront at any time.
- Alcohol must be stored in your campsite area/accommodation unless other arrangements have been made ahead of time in the rental contract.
- For the safety of minors and other campers, alcohol products must be stored securely in your personal belongings, out of sight and with no access by minors and other campers.
- Alcohol must be used responsibly and in moderation.
- Empty containers and bottles as well as any remaining alcohol must be taken off site by the renters when they leave the camp.
- Adult campers violating this policy may be asked to leave camp at their own expense.
CANNABIS POLICY
Cannabis products will not be smoked, vaped, or consumed at camp by anyone under the age of 19, or as otherwise mandated by law whether camper or staff. Smoking/vaping will be subject to the smoking restrictions. Staff rules during the summer camp season supersede any allowances herein for rental groups.
During the camp season for Camp Northland campers:
Cannabis and/or drug paraphernalia will not be possessed, transported, stored on site or consumed during any Camp Northland event/session/program or otherwise by anyone, at any time, whether camper, volunteer, guest or paid staff. Campers found in the possession of, using, transporting, selling, or known to have knowledge of any of the above, will be sent home immediately at the parent/guardian expense. Adults may be asked to leave the camp immediately at their own expense.
Rental Considerations:
- Cannabis use by minor campers (under the age of 19, or as otherwise mandated by law) at Camp Northland is strictly prohibited.
- Cannabis use by adults at family and adult camps will be permitted only in the designated area(s) as explained at the group orientation or outlined in the contract.
- Smoking or vaping cannabis is permitted only in the designated smoking area.
- Consumption of cannabis products is not permitted with children present and must be confined to your camping area/accommodation.
- Cannabis products must be stored in your campsite area/accommodation unless other arrangements have been made ahead of time in the rental contract.
- For the safety of minors and other campers, cannabis products must be stored securely in your personal belongings, out of sight and with no access by minors and other campers.
- Adult campers violating this policy may be asked to leave camp at their own expense.
5. Allergies and diet requirements
Camp Northland cannot create or warrant an allergy free environment. We make all reasonable efforts to accommodate all known allergies but cannot guarantee that there will not be exposure to allergens or cross contamination. eg. Our kitchen uses gluten products like flour and therefore cannot actually be gluten free (it is in the air and on surfaces etc). Therefore, at a practical level, in this example, cross contamination is a guarantee. Similarly by way of example, the salad bar is shared and may contain allergens to particular campers and staff, we sit in community table settings with shared utensils, etc. We are allergy aware and not allergy free. Nonetheless, we will do what we can to reasonably accommodate camper needs and special diets.
IMPORTANT RE: NUTS AND ANAPHYLAXIS/ALLERGIES:
CAMP NORTHLAND IS A ‘NUT-AWARE’ CAMP AND NOT ‘NUT FREE’
Camp Northland has always attempted to order foods that are “peanut aware”. However, we cannot attempt to eliminate peanuts or tree nuts (“nuts”) entirely from camp i.e. the camp cannot be ‘nut free’. After research and consultation–speaking with campers, families, staff, caterers, other camp directors and our Camp Association–we believe that our camp community benefits from being able to include campers with nut allergies in an anxiety-reduced environment rather than attempting to eliminate peanuts or tree nuts entirely from camp.
In an effort to heighten this awareness:
If your child has any allergy, please educate them to be vigilant in understanding these realities of the camp environment and to always check ingredients before eating a product not known to be safe for them and their particular allergy.
If you as a parent or guardian are sending food with your child on any camp trip, function, bus ride, event, or otherwise it must be kosher and we expect it to be ‘nut free’. Products that are labeled as “safe to share” or ‘Peanut and Tree Nut free’ should be preferred over those that use language like “may contain traces of nuts.” We recognize that finding foods that are completely “nut free”, especially ‘nut free’ and kosher, can be difficult; however your added sensitivity when doing camp shopping is greatly appreciated. All campers and staff with known anaphylaxis are expected and required to carry their EpiPen with them at all times.
IMPORTANT RE: NUTS AND ANAPHYLAXIS/ALLERGIES:
CAMP NORTHLAND IS A ‘NUT-AWARE’ CAMP AND NOT ‘NUT FREE’
Camp Northland has always attempted to order foods that are “peanut aware”. However, we cannot attempt to eliminate peanuts or tree nuts (“nuts”) entirely from camp i.e. the camp cannot be ‘nut free’. After research and consultation–speaking with campers, families, staff, caterers, other camp directors and our Camp Association–we believe that our camp community benefits from being able to include campers with nut allergies in an anxiety-reduced environment rather than attempting to eliminate peanuts or tree nuts entirely from camp.
In an effort to heighten this awareness:
- Our dining hall and kitchen is a ‘nut-aware’ space. Please note that the camp is not and cannot be ‘nut free’. Foods served by our dining hall will not contain any nut products in the ingredients, although some items do use phrases like “may contain nuts, peanuts or tree nuts ” or “cooked in a facility that also manufactures nuts, peanuts or tree nuts”, or some variation of the above phrases.
- We ensure that items most commonly exposed to “cross contamination” in the manufacturing process (i.e. chocolate bars, ice cream, granola bars, etc.) are labeled “nut free” but please note that different manufacturers may treat language around nuts, peanuts and/or tree nuts differently. Campers with allergies should always check ingredients.
- Peanut butter will not be available at camp.
- No outside foods are permitted in the dining hall.
If your child has any allergy, please educate them to be vigilant in understanding these realities of the camp environment and to always check ingredients before eating a product not known to be safe for them and their particular allergy.
If you as a parent or guardian are sending food with your child on any camp trip, function, bus ride, event, or otherwise it must be kosher and we expect it to be ‘nut free’. Products that are labeled as “safe to share” or ‘Peanut and Tree Nut free’ should be preferred over those that use language like “may contain traces of nuts.” We recognize that finding foods that are completely “nut free”, especially ‘nut free’ and kosher, can be difficult; however your added sensitivity when doing camp shopping is greatly appreciated. All campers and staff with known anaphylaxis are expected and required to carry their EpiPen with them at all times.
6. Immunization Policy
Camper and Staff Immunization Policy
Background
Vaccines have saved the lives of more children than any other medical intervention in the past 50 years. The vaccination of all members of the camp community ranks as a key component in maintaining a safe environment and in decreasing the risk of transmission of contagious illness. The determination of mandatory immunization requirements is consistent with Ontario guidelines and based on current clinical guidelines for the best protection of the population against vaccine-preventable diseases. Mandatory immunization for school-aged children is legislated by the Ontario government (Immunizations of Schools Pupil Act).
These changes are being made to improve the health and safety of campers. The changes will help protect children and staff from vaccine-preventable diseases and reduce the risk of disease outbreaks. These changes also align the immunization requirements for camp with Ontario's publicly funded immunization schedule, which is based on current clinical guidelines for the best protection of the population against vaccine-preventable diseases.
Policy
Camp Northland requires that any member of the camp community in residence (camper or staff) receive up to date, age appropriate immunizations. The list of required immunizations is based on the most recent requirements mandated by the Province of Ontario for school aged children.
It is the responsibility of each resident at camp [and their families if under 18], to meet the immunization requirement. Disclosure on the health form or other records of failure to immunize does not exempt from this requirement except in accordance with the exemption policies as outlined below. If a camper or staff file is reviewed and identified by the Health Care staff that a camper or staff member has not been adequately immunized, the child or staff member may be sent home immediately or required to be picked up by the parent(s) at the camp's sole discretion. Staff and parents of campers will self-report the status of their immunizations on the Health Information Form submitted annually.
Requests for exemptions and reasonable accommodations related to a medical condition/disability or religious/creed under the Human Rights Code will be considered. However, this duty to accommodate will be balanced against the camp's obligations to protect the health and safety of staff and campers. Without exception, and at the sole discretion of Camp Northland and its medical advisors, the camper or staff may be excluded from camp if there is an outbreak or immediate risk of outbreak of a designated disease in the camp where the required immunizations have not been received. Any cost for excluding the camper or staff will be paid for by the parents and a refund for the days missed will not be provided.
Please note that this may be limited by other third party programs, event rules, intercamp policies or other unforeseen limitations.
References
http://www.health.gov.on.ca/en/pro/programs/immunization/docs/ispa_hcp_qa_en.pdf
Click here for Important Statement on vaccinations from the Toronto Board of Rabbis (June, 2019)
Background
Vaccines have saved the lives of more children than any other medical intervention in the past 50 years. The vaccination of all members of the camp community ranks as a key component in maintaining a safe environment and in decreasing the risk of transmission of contagious illness. The determination of mandatory immunization requirements is consistent with Ontario guidelines and based on current clinical guidelines for the best protection of the population against vaccine-preventable diseases. Mandatory immunization for school-aged children is legislated by the Ontario government (Immunizations of Schools Pupil Act).
These changes are being made to improve the health and safety of campers. The changes will help protect children and staff from vaccine-preventable diseases and reduce the risk of disease outbreaks. These changes also align the immunization requirements for camp with Ontario's publicly funded immunization schedule, which is based on current clinical guidelines for the best protection of the population against vaccine-preventable diseases.
Policy
Camp Northland requires that any member of the camp community in residence (camper or staff) receive up to date, age appropriate immunizations. The list of required immunizations is based on the most recent requirements mandated by the Province of Ontario for school aged children.
It is the responsibility of each resident at camp [and their families if under 18], to meet the immunization requirement. Disclosure on the health form or other records of failure to immunize does not exempt from this requirement except in accordance with the exemption policies as outlined below. If a camper or staff file is reviewed and identified by the Health Care staff that a camper or staff member has not been adequately immunized, the child or staff member may be sent home immediately or required to be picked up by the parent(s) at the camp's sole discretion. Staff and parents of campers will self-report the status of their immunizations on the Health Information Form submitted annually.
Requests for exemptions and reasonable accommodations related to a medical condition/disability or religious/creed under the Human Rights Code will be considered. However, this duty to accommodate will be balanced against the camp's obligations to protect the health and safety of staff and campers. Without exception, and at the sole discretion of Camp Northland and its medical advisors, the camper or staff may be excluded from camp if there is an outbreak or immediate risk of outbreak of a designated disease in the camp where the required immunizations have not been received. Any cost for excluding the camper or staff will be paid for by the parents and a refund for the days missed will not be provided.
Please note that this may be limited by other third party programs, event rules, intercamp policies or other unforeseen limitations.
References
http://www.health.gov.on.ca/en/pro/programs/immunization/docs/ispa_hcp_qa_en.pdf
Click here for Important Statement on vaccinations from the Toronto Board of Rabbis (June, 2019)
7. Head Lice Policy
Lice – No Nit Policy:
As always, the goal for this summer is to have a safe, happy and healthy camp season where campers and staff can enjoy all camp activities without interruption.
In an effort to keep our camp as lice free as possible, Camp Northland – B’nai Brith will adhere to a “No Nit Policy” which involves staff and campers coming to camp free and clear of head lice.
As a courtesy to fellow campers and staff, we are insisting that everyone who will be attending camp this summer to be checked 5-7 days prior to the start of camp and then again the day before departure. Any evidence of nits (lice eggs), nymphs (tiny immature lice bugs) and adults (mature lice bugs) must be thoroughly removed. You can do this yourself (using on-line resources or you can book a professional lice inspection at a convenient location for you and with any number of other providers across the GTA.
Our staff will be conducting camp wide head lice screenings at the start of camp. If your child is found to have any evidence of head lice, then the protocol is that they will be professionally treated on site by a qualified member of our staff team A standard charge of $200.00 per child treated will be billed directly to each family to help offset the cost of this service. This charge will be applied to all incoming campers and staff at the first practical opportunity for the camp to do so, as the infestation would have preceded camp.
Please note that part of the treatment process involves extensive combing and depending on the severity of the case, this could be anywhere from 3-6 sessions in the Health Centre. Not only does this disrupt the medical program, but more importantly, it takes time away from your child being able to enjoy camp as it is meant to be. Campers or staff with lice/nits will also experience periods of isolation from regular activities and/or be required to wear a head covering as determined by camp staff.
If you are planning on booking a professional screening with a professional service, of which many are available, it is recommended that you call in advance as their clinics are by appointment. Direct numbers can be found on the above linked websites but feel welcome to find a suitable service close to your home.
Let’s all do our part to keep our camp lice free. Although head lice is not a public health hazard, it is a nuisance and is very easily spread in contained environments/close quarters. Thank you for your co-operation.
As always, the goal for this summer is to have a safe, happy and healthy camp season where campers and staff can enjoy all camp activities without interruption.
In an effort to keep our camp as lice free as possible, Camp Northland – B’nai Brith will adhere to a “No Nit Policy” which involves staff and campers coming to camp free and clear of head lice.
As a courtesy to fellow campers and staff, we are insisting that everyone who will be attending camp this summer to be checked 5-7 days prior to the start of camp and then again the day before departure. Any evidence of nits (lice eggs), nymphs (tiny immature lice bugs) and adults (mature lice bugs) must be thoroughly removed. You can do this yourself (using on-line resources or you can book a professional lice inspection at a convenient location for you and with any number of other providers across the GTA.
Our staff will be conducting camp wide head lice screenings at the start of camp. If your child is found to have any evidence of head lice, then the protocol is that they will be professionally treated on site by a qualified member of our staff team A standard charge of $200.00 per child treated will be billed directly to each family to help offset the cost of this service. This charge will be applied to all incoming campers and staff at the first practical opportunity for the camp to do so, as the infestation would have preceded camp.
Please note that part of the treatment process involves extensive combing and depending on the severity of the case, this could be anywhere from 3-6 sessions in the Health Centre. Not only does this disrupt the medical program, but more importantly, it takes time away from your child being able to enjoy camp as it is meant to be. Campers or staff with lice/nits will also experience periods of isolation from regular activities and/or be required to wear a head covering as determined by camp staff.
If you are planning on booking a professional screening with a professional service, of which many are available, it is recommended that you call in advance as their clinics are by appointment. Direct numbers can be found on the above linked websites but feel welcome to find a suitable service close to your home.
Let’s all do our part to keep our camp lice free. Although head lice is not a public health hazard, it is a nuisance and is very easily spread in contained environments/close quarters. Thank you for your co-operation.
8. Health Centre
- Camp reserves the right to exercise it's unilateral discretion to send a sick camper home to recover. Typically, this would involve cases where a child has fever for 24 hours or longer or is struggling to recover from an otherwise routine illness. In these situations, once recovered and approved by our Medical Director/procedures, the camper may be allowed to return to camp. There are no refunds for days missed in these circumstances. Accordingly, it is critical that parents are either available for pickup throughout the summer as needed, or will make authorized alternate arrangements.
- Emergency contacts are non-parent/guardians. They should be a 3rd party that will be available in the event that a parent or guardian cannot be reached
- Emergency contacts are non-parent/guardians. They should be a 3rd party that will be available in the event that a parent or guardian cannot be reached
9. Kashrut Policy
Camp Northland serves strictly Kosher (supervised by COR) meals and snacks while on our camp property to all campers, staff, and visitors. However, during the summer, campers may choose to participate in organized trips to other summer camps, parks or sites for competitions, sporting events and/or programs. All campers and staff participating in these optional 'out-of-camp' opportunities will be offered kosher boxed meals and snacks. When campers participate in these activities they are given freedom at these sites during meal and snack times. We cannot take responsibility for the choices that they make with regards to food and snacks consumed outside of the camp itself. Similarly, although we provide kosher food, there is no kashrut provision (for example- pots and pans may be re-used from one trip to the next with different menus) on camp's canoe trips or overnights. If kashrut off site is important to you and your family, you must have this conversation with your camper(s) independently and advise that they elect for, and limit their consumption to, the kosher options that are always made available.
10. Mail, Packages, and Emails
You cannot send packages to your child.
You can send envelopes up to legal size, no larger than 1” thick. We only accept those sent by regular mail. No courier packages are allowed. You cannot send any food, candy or toys to your child. All large envelopes are opened and these items are removed. Only books, magazines and letters are given to the campers.
Bunk1 (bunk1.com) is the system we use to digitally send letters to your child, through Bunk Notes. All details can be found once you sign up for the site (you should download the app too!)
Bunk Notes sent to camp, despite being intended for delivery to specific campers, remain in plain view of staff and should not be considered private and confidential nor should anything of personal nature be sent by Bunk Note with any expectation of privacy. Furthermore, emails may be reviewed by camp staff prior to delivery, and the camp reserves the right to decline delivery of any emails containing content that does not conform to the camp’s policies, the spirit of our policies and values as well as our camper code of conduct.
This is not an exhaustive list of our camp policies. Please also refer to all camp manuals, information booklets, emails, and newsletter communications.
You can send envelopes up to legal size, no larger than 1” thick. We only accept those sent by regular mail. No courier packages are allowed. You cannot send any food, candy or toys to your child. All large envelopes are opened and these items are removed. Only books, magazines and letters are given to the campers.
Bunk1 (bunk1.com) is the system we use to digitally send letters to your child, through Bunk Notes. All details can be found once you sign up for the site (you should download the app too!)
Bunk Notes sent to camp, despite being intended for delivery to specific campers, remain in plain view of staff and should not be considered private and confidential nor should anything of personal nature be sent by Bunk Note with any expectation of privacy. Furthermore, emails may be reviewed by camp staff prior to delivery, and the camp reserves the right to decline delivery of any emails containing content that does not conform to the camp’s policies, the spirit of our policies and values as well as our camper code of conduct.
This is not an exhaustive list of our camp policies. Please also refer to all camp manuals, information booklets, emails, and newsletter communications.
11. Cell Phone Policy
Campers (including CITs) cannot be in possession of a cell phone or any other device with access to data, cell service, wifi, or internet. Any exceptions are only by communicated written policy and remain at the Camp Director’s discretion. Parents or guardians that enable contravention of this policy are compromising the values of our camp and we do not welcome this conduct. By applying to camp you acknowledge and accept this policy. Furthermore, notwithstanding that all phones and data devices are communication tools, personal property, and often are used for safety and tracking purposes, by applying to Camp Northland you accept the possibility of one or more of the following consequences if this policy is violated:
- Confiscation with a required meeting in the Fall to have the phone returned, and/or
- Suspension from camp at the parent/guardian expense, and/or
- One or more breaches of our Code of Conduct, may result in camper removal at parent/guardian expense.
12. Cabin Requests
Camp Northland allows campers to make up to three cabin-mate requests. The purpose of these requests is to give the camp a sense of the desired group dynamics. The camp goes through extraordinary analysis of the multiple and often competing requests to place campers in the cabin with the best chance of success and opportunity to thrive at camp. Typically this process results in each camper getting one or
more of their cabin-mate requests, but that is not guaranteed. It is also not guaranteed that large established peer groups will all remain together year over year. The cabin placements analysis happens every spring and we never simply move a cabin group forward year over year (unless the fresh requests and dynamic assessment supports this by coincidence). Our experience has shown that this almost always works out better for the campers in any event, as they make new friends, expand their lens, and become more deeply entrenched in a wider social environment at camp, creating a healthier social dynamic overall.
Not withstanding our general policy, first time campers will be guaranteed one of two things:
1. At least one of their cabin-mate requests so long as those requests are all from the same session and program (eg. the 2 week Northland experience)
2. Advance notice if their request of at least one cabin-mate could
not be achieved. This notice will only be provided if the requests were for people from the same session and program. Eg. If a one week camper request people in the longer session, those requests will be disregarded and not addressed in our process.
There are no guarantees of placement and campers will not find out their cabins until arrival to camp.
We do not accept ‘disrequests’ ie: my child should not be placed in a cabin with camper X. If the dynamic is particularly bad with another child, please contact the camp director to discuss the situation and see whether or not camp can assist in facilitating a healthy social dynamic.
more of their cabin-mate requests, but that is not guaranteed. It is also not guaranteed that large established peer groups will all remain together year over year. The cabin placements analysis happens every spring and we never simply move a cabin group forward year over year (unless the fresh requests and dynamic assessment supports this by coincidence). Our experience has shown that this almost always works out better for the campers in any event, as they make new friends, expand their lens, and become more deeply entrenched in a wider social environment at camp, creating a healthier social dynamic overall.
Not withstanding our general policy, first time campers will be guaranteed one of two things:
1. At least one of their cabin-mate requests so long as those requests are all from the same session and program (eg. the 2 week Northland experience)
2. Advance notice if their request of at least one cabin-mate could
not be achieved. This notice will only be provided if the requests were for people from the same session and program. Eg. If a one week camper request people in the longer session, those requests will be disregarded and not addressed in our process.
There are no guarantees of placement and campers will not find out their cabins until arrival to camp.
We do not accept ‘disrequests’ ie: my child should not be placed in a cabin with camper X. If the dynamic is particularly bad with another child, please contact the camp director to discuss the situation and see whether or not camp can assist in facilitating a healthy social dynamic.
13. Session Extension Requests
While the camp seeks to allow extensions where practical to do so, it is at times not an available option. There is no right to a session extension. Each unique camper’s extension request remains at the camp’s discretion. Various factors will be considered including but not limited to camper behaviour, group dynamics, capacity, staffing, and more. If the camp can facilitate an extension request, all related fees will apply. Campers registered for the Northland Experience programs are less likely to have extension opportunities than other sessions.
14. Harassment, Abuse and Violence Policy
15. Accessibility Policies (AODA)
Camp Northland is committed to providing exceptional and accessible service to its customers. Goods and services will be provided in a manner that respects the dignity Camp Northland’s Accessibility Policy and independence to all customers. The provision of services to persons with disabilities will be integrated wherever possible. Persons with disabilities will be given an opportunity equal to that given to others, to obtain, use or benefit from the goods and services provided by and on behalf of Camp Northland.
All written information and other forms of communication are accessible, upon request. Should you require accessible information or communication supports, Camp Northland is committed to working with you to figure out how to meet your needs.
Click the following to open and/or download:
All written information and other forms of communication are accessible, upon request. Should you require accessible information or communication supports, Camp Northland is committed to working with you to figure out how to meet your needs.
Click the following to open and/or download:
16. Inclusivity
Please note- Any reference in any of our materials that references ‘Girls’ or ‘Boys’, is to be considered those who identify as ‘Girls’ or Boys respectively, and/or those who have chosen to live in those areas in accordance with our policies.
Camp Northland encourages an inclusive, welcoming, and supportive environment for all children, youth, and adults within our camp community.
We are committed to:
Camp Northland encourages an inclusive, welcoming, and supportive environment for all children, youth, and adults within our camp community.
We are committed to:
- Ensure that our confidentiality policy includes the rights of transgendered campers, staff, and participants.
- We do not share personal information with other staff members, other camper’s or their parents, or even the camper’s parents, except to train staff, support the individual or as needed for safety.
- Learn and train around appropriate language.
- Ask what that person needs to feel safe and make reasonable accommodation accordingly.
- The camp environment has historically been gender binary and due to related facility limitations, some accommodations may not be practical.
17. Infectious Disease Policy
To see our Infectious Disease Policy, please click here.
